A residential or hospitality project rarely needs only a floor. The same rooms need doors, kitchen cabinetry, vanities, wardrobes and often loose furniture, and the designer usually wants the wood tones to relate to each other. Buying each package from a different supplier means several quotations, several sample rounds and several shipments that have to meet on site. This article explains how project supply works at Vu Uy Wood: what we make ourselves, what we coordinate through partner workshops, and what a buyer should send to get one coordinated quotation.
Two sources, always labeled
The most important point comes first. We are a flooring manufacturer. Everything in a project supply package is labeled by where it is made:
| Item | Source | What it covers |
|---|---|---|
| Hardwood flooring | OUR OWN FACTORY | Solid and engineered oak in plank, herringbone and chevron, machined and finished in our own factory |
| Furniture | VENDOR NETWORK | Tables, chairs, beds and casegoods in solid wood, made to drawing and finished against an approved sample |
| Cabinetry and joinery | VENDOR NETWORK | Kitchen cabinetry, vanities, wardrobes and built-in joinery, made to project dimensions and specified hardware |
| Doors | VENDOR NETWORK | Interior doors, frames and trim, with finishes coordinated to the flooring where required |
Flooring stays with our factory. Furniture, cabinetry and doors are assigned to partner workshops in Vietnam that specialize in each product type, selected by that specialization and by our prior working experience with them. The quotation shows which is which, item by item.
Ask for this distinction in writing from any supplier of a woodwork package. The buyer’s quality plan, sample plan and inspection plan all depend on knowing who actually makes each piece.
What a single point of contact does, and does not, change
Routing the package through one supplier does not turn partner workshops into our factory. What it changes is who the buyer deals with:
- One commercial contact for quotation, samples, production updates and shipping documents.
- One quotation for the full scope, with each item priced separately.
- One team responsible if an item is late or incorrect.
- Our inspection of partner-made items against the approved drawings and samples before consolidation.
- One consolidated shipment, with packing and export documents handled together.
The factory-direct part is the flooring. For the other items, the value is coordination and inspection by a team that works with wood every day. If a partner is not a good fit for a particular item, we say so before quoting it rather than after.
What to send
We work from drawings, not a fixed catalog. Send what you already have, and we review it and come back with the missing details before pricing:
- Drawings: shop drawings, an architect set, or a dimensioned sketch.
- Quantities: item by item, with the sizes that vary between rooms.
- Species and construction: or describe the look and we will propose one.
- Finish reference: a physical sample, a color code, or a photograph.
- Hardware and fittings: hinges, runners, handles, and who supplies them.
- Destination market: so packing, marking and documents are set correctly.
The hardware line deserves attention. Cabinetry and doors depend on the specified hardware for their dimensions and machining, so agree early whether hardware is supplied by the buyer, specified by the designer or proposed with the quotation.
For the flooring part, the same information as any flooring order applies: construction, thickness, width, grade, texture, sheen and finish system. Our RFQ checklist lists it in full.
One finish reference across the project
Coordinated wood tones are the main reason designers ask for a combined package, and they are also where combined packages go wrong.
The floor color is developed on our own finishing line. Where the same tone is needed on doors, cabinetry or furniture, the approved flooring reference is carried across to those items, and each substrate is sampled separately before production. That second step is not optional. Species, veneer or solid timber, and surface preparation all change how the same stain reads, so a cabinet door and a floor board finished with the same system can still look different.
In practice:
- Approve the floor color first, on a physical sample. Our article on custom color matching explains how that reference is developed and kept.
- Use the approved floor panel as the reference for every other item.
- Approve a finished sample of each substrate (door, cabinet front, furniture piece) against the floor panel, in the same light.
- Keep texture and sheen consistent across items unless the design calls for a difference, because a sheen difference is often read as a color difference.
You can shortlist tones in our color library before the first sample round.
How the process runs
| Step | What happens |
|---|---|
| 01 You send drawings and quantities | We review the package and resolve details that would otherwise change price or production later |
| 02 We match each item to a workshop | Flooring stays with our factory; other items go to partner workshops by product type |
| 03 Costing, item by item | One quotation for the full scope, each item priced separately |
| 04 Sample or prototype for approval | Production starts only after the relevant finish and product samples are approved |
| 05 Production under our supervision | Partner-made items are inspected against approved drawings and samples before consolidation |
| 06 One consolidated shipment | Approved items are brought together for final checking, packing and loading |
The flooring side follows our own order process, from sample approval through the production checkpoints to packing. Furniture, cabinetry and doors follow the same approval logic: nothing is produced until the sample or prototype is approved.
Questions a buyer should ask
- Which items are made in your own factory, and which by partner workshops?
- Who inspects partner-made items, and against what?
- Is the finish sampled on each substrate, or only on the floor?
- Who supplies the hardware, and when is it needed for machining?
- Is each item priced separately in the quotation?
- How are items packed and labeled so the site team can find them?
Working with Vu Uy Wood
Vu Uy Wood manufactures made-to-order solid and engineered French White Oak flooring in our own factory in Song Than 3 Industrial Park, Ho Chi Minh City, and has done so since 2006. For projects that also need furniture, cabinetry or doors, we coordinate those items through partner workshops, and we remain the point of contact for quotation, quality control, packing and export documents. The Project Supply page sets out what we supply and how. Send drawings, quantities and the destination market, and we will separate what is made in our factory, what can be coordinated through partner workshops, and anything we do not consider a good fit. We normally reply within one working day.